Privacy Policy

1. Controller

The controller responsible for the processing of personal data on this website is:

WEBiLOGO (WEBiCARDS is a service of WEBiLOGO.)
Address: Heselstuecken 20
22453 Hamburg, Germany
Email: support@webicards.de

2. General Information

We take the protection of personal data very seriously. Personal data is processed only in accordance with applicable data protection laws, in particular the General Data Protection Regulation (GDPR).

Personal data means any information that can directly or indirectly identify a person. This includes, for example, name, email address, phone number, billing data, IP address, the content of a request, or information published on a digital card.

3. Contact

If you contact us by email, through a contact form, or through another contact option offered on the website, we process the data you provide. This may include your name, email address, phone number, subject, and message content.

We use this data to process your request, communicate with you, and, where applicable, carry out pre-contractual or contractual measures.

Depending on the nature of the request, the processing is carried out to perform pre-contractual or contractual measures or based on our legitimate interest in efficient communication.

4. Orders, Payments, and Billing Data

When you order a WEBiCARDS service, we process the data necessary to handle the order. This may include in particular:

• name
• email address
• phone number
• billing address
• company information, if provided
• selected plan
• number of cards
• payment and order information
• invoice number or order number
• information relating to contract and service processing

This data is processed to handle your order, assign payments, issue invoices, provide the service, and comply with statutory retention obligations.

The legal basis is in particular Art. 6(1)(b) GDPR for contract performance and Art. 6(1)(c) GDPR where statutory retention or documentation obligations apply.

Payments may be processed through external payment service providers, such as Wix Payments or PayPal. In this case, payment data is processed directly by the respective payment service provider. The privacy information of the respective payment service provider also applies to such processing.

5. Request Form and Project Processing

After ordering, you may complete a request form to submit the information and content required to create your digital card.

The data entered in the request form is used to create your card, implement the selected plan, clarify questions, process corrections, provide support, and deliver the service.

The processing is carried out to perform the contract and provide the requested service.

6. Data Used to Create Digital Cards

As part of the WEBiCARDS service, we process the data and content you provide to create your digital card or web-based business profile.

This may include in particular:

• first and last name
• job title
• company name
• contact details
• website
• social links
• address or location information
• profile texts
• logos
• images
• documents
• portfolio files
• audio files
• video files
• gallery content
• booking links
• language and display options
• other content intended to be used on your card

This data is processed to prepare, professionally design, technically set up, provide, update, and support your digital card.

The processing is carried out to fulfill the requested WEBiCARDS service.

7. Publication and Visibility of the Digital Card

The digital card may be accessible through a link or QR code. Content published on the card may be viewed by people who have access to the card link or QR code.

Which information is publicly visible depends on the content you provide and approve for publication.

Please only provide content that may be used and displayed on your digital card. If content relates to third parties, for example images, logos, names, contact details, audio, or video, you must ensure that you have the necessary rights, permissions, and consents.

8. QR Code Generation and Technical Processing

Technical services or service providers may be used to generate and provide QR codes. In this context, the card link, technical data, or information required for QR code generation may be processed.

This processing is carried out to make the digital card accessible through a QR code and to provide the requested service.

9. Links to Third-Party Services

Digital cards may include links to external platforms, for example social media, websites, booking tools, maps, messaging apps, or other third-party services.

When visitors click on such external links, they leave the area of responsibility of WEBiCARDS. The respective external provider is responsible for the processing of personal data on those platforms.

This also applies if visitors are redirected to an external map service such as Google Maps through an address or map link on the card.

10. Cookies and Similar Technologies

This website may use technically necessary cookies or similar technologies required for website operation, security, display, or basic functions.

Where cookies, analytics tools, marketing tools, or external services require consent, they are used only on the basis of your consent, where legally required.

11. Hosting and Platform

This website is operated through the Wix platform. When you visit the website, technically necessary data may be processed, for example IP address, device and browser information, date and time of access, and technical usage data.

This processing is necessary to ensure the secure, stable, and functional operation of the website.

The processing is based on our legitimate interest in providing a secure and technically reliable online service.

12. Recipients and Processors

External service providers may be used to provide the website and the WEBiCARDS services, for example hosting and platform providers, payment service providers, technical service providers, QR code services, or support systems.

These service providers receive personal data only to the extent necessary for the respective service. Where required, appropriate data processing agreements are concluded.

13. Data Transfers to Third Countries

When external platforms and service providers are used, personal data may be processed outside the European Union or the European Economic Area.

In such cases, we ensure that an adequate level of data protection is provided, for example through adequacy decisions of the European Commission, standard contractual clauses, or other legally recognized safeguards.

14. Storage Period

We store personal data only for as long as necessary for the respective purposes or as required by statutory retention obligations.

Data related to orders, payments, invoices, and tax-relevant transactions is stored in accordance with statutory retention obligations.

Data necessary for creating and providing your digital card is stored for the duration of the contractual relationship and provision of the service. After termination of the service, the data is deleted or restricted unless statutory retention obligations apply.

Contact requests are stored only for as long as necessary to process the request and any follow-up questions.

15. Your Rights

Subject to the legal requirements, you have the following rights:

• right of access to the personal data processed
• right to rectification of inaccurate data
• right to erasure of personal data
• right to restriction of processing
• right to data portability
• right to object to certain processing activities
• right to withdraw consent with effect for the future

If you believe that the processing of your personal data violates data protection law, you also have the right to lodge a complaint with a data protection supervisory authority.

16. Withdrawal of Consent

If processing is based on your consent, you may withdraw that consent at any time with effect for the future.

The lawfulness of processing based on consent before its withdrawal remains unaffected.

17. Security

This website uses SSL/TLS encryption for security reasons. This helps protect data transmitted through the website.

We take appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, and unauthorized alteration.

18. Changes to this Privacy Policy

We reserve the right to update this Privacy Policy if legal requirements, technical functions, or our services change.

The current version published on this website applies.